Wednesday, July 1, 2015

The Impact of Poor Communication without an Answering Service

Recently my father had a total knee replacement.  I wanted to share my personal experience when his doctor’s office didn’t have an answering service and the impact of not having an answering service had on my father and my family.

My father who is 76 years old and an avid walker decided to go ahead with a total knee replacement.  Since my father was in great shape for his age, the doctor thought it would also be a great idea.  The main concern I had was the few medical issues he had such as C.O.P.D. and P.T.S.D.  and the medications he took to treat those issues.  Since the doctor was aware of those medications and I hated seeing my father in pain during his walks I was 100% behind the decision.

After surgery my father spent a week in the hospital and was released on a Friday to go home.  He was prescribed a narcotic and Tylenol for pain and settled in at home with my mom.  My mom who is 74 years old had no medial experience.  After my father’s release, the doctor gave my mom instructions of what my father needed to avoid and a printed schedule of when to take his medications.  Everything seemed to be going well and we all anticipated his healing to progress smoothly, until Saturday morning.  Saturday morning my father woke up very confused and had slurred speech.  He almost sounded drunk when I spoke with him on the phone.  I then spoke with my mom to find out what medication he had taken.  My mom said he was sleeping most of the night and he didn’t take any other medication than what was listed on the schedule that was sent home from the doctor.  I asked if she could please call the doctor’s office and speak with them about his symptoms.  She agreed to call.  I waited 20 minutes and since I didn’t hear back from my mom, I decided to call to see what the doctor’s office said.  To my surprise she said that she left a message on a recording.  I asked her if she was sure she called the right number and she said she did.  I asked her if I could have the number so I could try to call and she gave me the number.  I hung up the phone with my mom and immediately called the number she had.  I also received a recorded message and it was in fact the doctor’s office.  I tried to hit zero but it didn’t go anywhere.  Since I am in the answering service business and we answer for many doctor’s offices, hospice companies and home care companies, I couldn’t believe I was getting a recorded message with such a serious procedure.  I immediately called my mom back and asked if my dad’s symptoms improved.  She said no.  In fact, she said he is more confused.  I was a former E.M.T. and Nursing student so I knew the symptoms of stroke and when medication interaction problems occur.  I asked if my mom if she could please call 911.  She said that they are way in the country and it will take the ambulance 30 minutes to get there.  Maybe she should wait for the doctor’s office to return her call.  She didn’t want to be a bother on a Saturday to the volunteer E.M.S. that supports her area.  I was extremely frustrated and worried by the lack of communication.  I thought we needed answers quickly.  I decided to hop in my car and make the hour long drive to their home, hoping that someone would return the call to my mom.  After a half an hour went by I called my mom again and asked if the doctor’s office had called back and she said no.  She even left another message.  I pleaded with her at this point to call 911 and she finally agreed.  As I was pulling in their driveway, they were loading my father up in the ambulance.  I then took my mom in my car and we followed the ambulance, which was an hour away.  We rushed into the emergency room and asked how my father was doing.  We were led to his bed and my father was sleeping.  We wondered what was going on.  The nurse came over to his room and explained they believe my father had a drug interaction.  I asked if his doctor was contacted and she said no, they have the on call doctor taking care of him now.  The on call doctor came over to us and said my dad would be fine but he believes his P.T.S.D medication and the narcotics were interacting with each other.  He wanted to know the schedule of when he took the medications and my mom told the doctor.  The doctor discovered that my mom read the instructions incorrectly and gave my father a double dose of his narcotic instead of giving him the medication twice a day.  My father ended up recovering that day and was back to normal, except for the pain from his knee surgery.  My mom never did hear back that weekend from the doctor’s office.  I was extremely upset by the lack of available communication with his doctor.  I thought, all the doctor had to have in place was an answering service.  Sure, I would have liked it to be All City Communications, but on a personal level I didn’t care who would answer the phone, as long as it was answered.  My mom agreed that she wished she would have been able to speak to someone from the doctor’s office to discuss what medication she gave my father over the phone without having to have my father brought to the emergency room.  A simple phone call would have been so much better.

This situation happened to us personally and we became extremely frustrated and upset as a family because communication wasn’t available to us.  Also, more importantly the level of care for my father suffered because of the inability to contact the doctor’s office.  My mom said she would not recommend the doctor to anybody because of the inability to speak to someone.  She said it seems that the doctor didn’t want to be bothered with my father on a weekend.

The cost of having an answering service greatly outweighs the impact of not having the proper communication for your patient, client, or customer.  Poor communication, as shown in this example, could have been avoided by simply having an answering service.  Every time my brother, my mom, or I spoke to somebody about my dad’s condition from the surgery we always mentioned the trip to the hospital because of not being able to speak to the doctor.  Avoid the negative impact of poor communication and invest in an answering service.  

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